negotiable / month
At OCS we offer our customers full professional cleaning and facilities management services throughout New Zealand. With close to 4000 staff working with us across New Zealand, we can offer a range of opportunities for people with the right drive, experience and ambition.
Our Bay of Plenty team is looking for a fast, organized and detailed Branch Administrator to manage all administration responsibilities for two branches in the Area, and additionally provide administrative support where needed to the third branch and to the wider BOP Management Team.
This is a full-time position of 40 hours/week – from time to time you may be required to work extra hours so some flexibility will be advantageous.
The BOP Administration Team, as part of the Northern Administration Team, is acclaimed across the region for their expediency and completeness of administrative service. Therefore, to join this well-oiled team, you must be able to demonstrate the following characteristics :
At least two years of relevant experience.
Relevant tertiary qualification in economics, accounting and/or business (desirable).
Proficiency in the use of accounting software, SAP experience (preferred).
You are a star multi-tasker, able to prioritize “urgent” requests left, right and centre, all whilst maintaining excellent standards of service to internal and external customers.
You have medium to advanced proficiency in MS Office, particularly having ability to generate and create professional reports using Excel, Word and PowerPoint, with a history of picking up new applications quickly.
Your attention to detail is second to none as you live the value of getting details right the first time as a way to increase business efficiency.
You thrive under pressure, delivering your best work within deadlines whilst supporting and cheering on your team members to succeed as well.
No task is too big or too small for you. Your peers praise your flexibility and team approach to getting things done.
Phone calls and other interruptions don’t take you off balance; you have the ability to focus no matter what is going on around you.
You have a diverse communication skill set, able to achieve clarity and fullness of information as well as positive relationships with anyone you work with.
You are a lifelong learner and encourage feedback as a way to support your professional development.
You operate well within a team environment, but also work comfortably on your own.
Responsibilities include but will not be limited to:
Raising purchase orders, sales orders, and credit requests.
Responding to customer queries and issues relating to accounts, invoices, payments and to follow up where necessary to ensure all issues or queries are resolved.
Problem-solving any queries from the accounts team.
Ordering stock; maintaining and preparing stocktake reports.
Maintain internal supporting documentation e.g. purchase requisition forms, monthly one-offs, etc.
Assisting with the processing of all sales contracts, amendments, order forms and new customer files.
Verifying transactions and reporting anomalies to management.
Liaising with Auckland Teams to ensure best practice is utilised.
Undertaking any other tasks as may be reasonably required to assist the BOP Management Team and the wider Region to achieve its business objectives.
Advising management on matters requiring attention and implementing their decisions.
The right individual for this role will be an experienced, highly competent and trustworthy branch administrator who will not only be able to maintain the regional accolades of this division under a high-pressure environment, but also use their skills and efficiency to take our industry-leading Commercial Cleaning Division to even greater heights.
If this sounds like the role you’ve been looking for, submit your CV and cover letter today.