Executive Assistant, National Cervical Screening Programme

  • Company:
    Govt NZ Jobs
  • Location:
  • Salary:
    negotiable / month
  • Job type:
  • Posted:
    4 hours ago
  • Category:
    Govt Jobs
  • Job Type:
  • Category: Administration
  • Location: Wellington
  • Date Advertised: 25-MAR-20
  • Job Reference: MOH/1457245
  • Job Title: Executive Assistant, National Cervical Screening Programme
  • Business Unit:
  • Division:
  • Summary:
  • Use your exemplary support skills to make a direct contribution to the health and wellbeing of New Zealand
  • Permanent Wellington based position


We are seeking an experienced Executive Assistant to support the Manager and team of this important programme within the National Screening Unit at the Ministry of Health.


The Population Health and Prevention Directorate at the Ministry is responsible for working across sectors to achieve health equity and protect, promote and improve the health and wellbeing of people, families and communities. Alongside the National Screening Unit, the Directorate includes our key national public health functions, emergency management, and a range of population health programmes such as oral health, child health, Pacific Health, tobacco control, and immunisation.


The National Cervical Screening Programme is a busy programme in a high activity period. We need an Executive Assistant based in our Wellington office to provide high quality, timely support, including dealing with matters of a sensitive nature. In particular, you will:

  • provide logistical support and diary management with a strong focus on forward planning and time management, ensuring the Manager and team has the tools and information they need to achieve their priorities
  • work closely and communicate regularly with the Manager to provide support to the smooth operation of the daily activity of the Programme
  • manage correspondence in a way that ensures everyone is investing their time on the right outcomes and deliverables
  • manage invoices and support the preparation of consultation papers and health reports
  • support colleagues with preparation and event management of external meetings
  • review process and document applications for primary health provider training


In addition to your proven experience supporting a leader, you will bring initiative, pragmatism and common sense to the role. Your people skills will be paramount. You’ll be genuine, personable and approachable, able to build relationships and be eager to collaborate with others across the business. You’ll have a genuine desire to help your managers and everyone else, and have a flexible mind-set around how you can do that.


The Ministry of Health is the kaitiaki of the health and disability system in New Zealand. We are responsible for providing active stewardship and leadership across the nations health and disability system. We ensure the system provides people with the highest levels of care, regardless of who they are or where they live.


You will find a copy of the Position Description attached. For further information, contact recruitment at recruitment@health.govt.nz

Please click Apply for this Job to upload your CV and cover letter.

Advertising for this role closes at midnight on Wednesday, 1 April 2020


Please note that whilst we continue to advertise roles at the Ministry of Health, our recruitment process may take longer than usual due to changing working arrangements as a result of the Alert levels for COVID19.  We will endeavour to keep you fully informed of the progress of your application at each stage.  


We encourage diversity and inclusion at the Ministry of Health and are committed to equal opportunity in all our employment policies and procedures. In particular, we want to ensure accessibility needs are well supported, so the recruitment process is fair and equitable for all. Therefore, please let us know if there is any support we can provide to ensure the recruitment process is fully accessible to you. You can contact us at recruitment@health.govt.nz if you would like to discuss any accessibility needs you may have.