Executive Assistant to Deputy Director General

  • Company:
    Govt NZ Jobs
  • Location:
  • Salary:
    negotiable / month
  • Job type:
  • Posted:
    5 months ago
  • Category:
    Govt Jobs
  • Job Type:
  • Category: Administration
  • Location: Wellington City
  • Date Advertised: 02-NOV-19
  • Job Reference: MPI19/1415553A
  • Job Title: Executive Assistant to Deputy Director General
  • Business Unit:
  • Division:
  • Summary:

Executive Assistant to Deputy Director General – 12 month maternity Cover | Fixed term or Secondment


About MPI

MPI provides policy and regulatory advice, market access and trade services, and manages major regulatory systems of biosecurity, food safety, forestry, fisheries management, and animal welfare. MPI also has strong relationships with other government agencies, primarily within the economic, border, and natural resources sectors. With the New Zealand economy set to grow, MPI’s important role in leading, regulating, and enabling the primary sectors will only increase.


Agriculture & Investment Services (AIS)

We work with and for those on the land today and in the future. Supporting communities of farmers and growers to achieve their aspirations, and to meet the expectations of customers, government, and the public. And investing in tomorrow’s world, as partners to increase primary industries’ value and sustainability.


About the Role        

As an Executive Assistant, you’ll provide dedicated executive support to the DDG Agriculture and Investment Services AIS. A key part of the role will be to provide high quality, timely and proactive one-to-one executive support to the DDG AIS and foster on-going effective relationships with key stakeholders such as Ministers’ Offices and senior sector leaders.   

In the role, you will have responsibility for:

  • Managing the DDG’s calendar with a focus on coordination and forward planning.
  • Email management and managing workflows.
  • Organising meetings, workshops, events and travel.
  • Managing reports and collating data.
  • Supporting priority events or specific pieces of work

This is a unique and exciting opportunity – roles like this don’t come along very often!


Skills and Experience

You’ll be experienced in providing 1:1 support at a senior level, in the public sector.  An eye for the important will allow you to coordinate a busy diary and keep track of the business unit. Your strong initiative means you’ll quickly learn how the DDG operates and confidently make decisions on their behalf when needed. You’ll have a reputation as being the go-to-person who can juggle priorities and deadlines with ease. 


You’ll also:

  • Have great relationship management skills.
  • Strong experience in providing executive support at a high level.
  • Be able to develop and maintain systems and procedures as well continuous improvement.
  • Have the ability to maintain the highest level of confidentiality and discretion.
  • Have an ability to gain an understanding into goals and drivers.
  • Be known for your proactivity and your ability to always be ‘one step ahead’.



MPI is a place where there are diverse opportunities and where there is the ability to create a career in an organisation that supports growth and development. We encourage a vibrant, diverse and inclusive workplace where difference is championed and we’re an employer of choice because of it.

We support work life balance and flexible work arrangements whenever possible. Please talk to us at interview about the flexibility you need and we will explore what’s possible for the role.

To find out more about the Ministry and what we do please click here


Benefits include:

  • Up to three additional (MPI holidays) leave days
  • Career development and internal opportunities across the branch and organisation
  • Wellness benefit for employees
  • Reduced premiums for Group Healthcare Schemes
  • Comprehension one-week MPI Induction Programme

To join a diverse and interesting organisation that offers a wide range of career opportunities click on our link below!


How to Apply

To view the position description and/or apply for the role (submitting a cover letter and current curriculum vitae), please click “APPLY NOW” or visit the MPI Careers Site. For tracking and reporting purposes, all applications must be submitted through our online careers portal.

To apply for this role you must hold the right to work in New Zealand or be eligible to obtain it – click here to find out more about work visa eligibility and options.

In order to be considered for this role, applicants must be available to interview within New Zealand or via Skype.

If you have any questions about the role, feel free to contact Michelle Pearson, michelle.pearson@mpi.govt.nz.


Applications for this role close on Monday 11 November 2019.


The Ministry for Primary Industries is committed to providing a working environment that embraces and values inclusion and diversity. Your unique talents and experience will help us deliver exceptional services to our communities in Aotearoa. In return you’ll enjoy an inclusive and flexible working environment in a diverse team of people while you’re growing your career here in NZ and internationally. We actively encourage applications from all backgrounds. If you have any support or access requirements, we encourage you to tell us when you apply so that we can assist you through the recruitment process.