Executive Assistant to the Executive Leadership Board (ELB) & Senior Leadership Team (SLT)

  • Company:
    Govt NZ Jobs
  • Location:
  • Salary:
    negotiable / month
  • Job type:
    Full-Time
  • Posted:
    3 weeks ago
  • Category:
    Govt Jobs
  • Job Type: Ongoing – Full Time
  • Category:
  • Location: Wellington – Wairarapa
  • Date Advertised: 03-MAR-20
  • Job Reference: NZ/15408
  • Job Title: Executive Assistant to the Executive Leadership Board (ELB) & Senior Leadership Team (SLT)
  • Business Unit:
  • Division:
  • Summary:

Executive Assistant to the Executive Leadership Board (ELB) & Senior Leadership Team (SLT)

New Zealand Police

Police National Headquarters, Wellington

Permanent, Full Time

Police Employee, Band F $64,813.00 – $87,693.00

Several Positions Available

Job Requisition 15408

 

 

About Us:

New Zealand Police is working with the community to make New Zealanders be safe and feel safe. With over 12,000 staff, we provide policing services 24 hours a day, every day. We operate by land, sea and air, manage over 860,000 emergency calls a year and are always actively preventing crime and crashes.

 

We are looking for a positive and highly motivated Executive Assistant to join our dynamic, high performing team. You will report to the Team Leader Executive Services, but on a day-to-day basis, you’ll support members of our Senior Leadership Team or Executive Leadership Board.

 

What You Will Be Doing:

The Executive Assistant will contribute to the overall performance of the Police Executive by providing high level, professional executive assistance and management support.

 

The position will support members of the Executive Leadership Board and Senior Leadership Team on a rotational basis with an expectation that the Executive Assistant will be able to work in any portfolio as required.

 

You will contribute to and encourage a high performance culture that supports each other to perform at their potential and in doing so contributing to high trust and confidence in police.

 

Core Duties:

  • Provide proactive strategic executive support including proactive risk management to ensure the Executive Leadership Board / Senior Leadership Team member is kept informed of issues and priorities and has the relevant information required
  • Develop a good understanding of the Executive members work portfolios and a thorough understanding of the priorities of the Executive member
  • Act on the Executive Leadership Board / Senior Leadership Team member’s behalf in routine matters in their absence
  • Proactively review papers submitted to the Executive Leadership Board / Senior Leadership Team member to ensure they are fit for purpose, meet the quality standards required and ready for signing
  • Manages the day to day office systems including diary management, meeting management co-ordination, correspondence, event planning, travel and logistics to ensure a seamless approach
  • Provide secretariat services and produce clear and concise minutes, maintain a tracking system for key priorities and follow up on Action Points with the Executive Leadership Board / Senior Leadership Team member’s direct reports
  • Collaborate with colleagues, proactively address issues, look for shared wins and outcomes

 

What You Will Bring:

  • Demonstrable track record of supporting high level Executives as an Executive Assistant
  • A positive attitude and can thrive in a high pressure environment
  • Demonstrates integrity and loyalty with colleagues, peers and clients alike, maintains confidentiality and discretion when executing the Executives’ instructions
  • Excellent written and verbal communication skills
  • Anticipate situations and issues as they arise and provides a solution focused service
  • Experience in Public Sector environments   

 

Special Requirements:

  • Must be able to obtain a Security Clearance
  • Must hold a current driver’s license
  • Obtain a Non-Core Children’s Worker Security Check

 

Core Competencies: Level 1 Individual Contributor

  • Partner
  • Communicate
  • Deliver

 

For more information about the above core competencies, visit “Our Values” on our website https://www.police.govt.nz/sites/default/files/publications/how-we-do-things.pdf

 

Additional Information:

  • The position is subject to rotation
  • Several positions available
  • Successful applicant must reside in Wellington
  • Successful applicant must be a New Zealand or Australian Resident or New Zealand Permanent Resident

 

To view the position description for this role, please copy and paste the following link in a new browser: https://www.police.govt.nz/sites/default/files/pd/03-2020/executive_assistant_to_members_of_the_executive_leadership_board_and_senior_leadership_team.pdf

 

How to apply

To apply for this position, visit https://career10.successfactors.com/sfcareer/jobreqcareer?jobId=15408&company=nzpolice&username=

 

Applications submitted directly through the Government Jobs website are no longer considered and will only be accepted when formally submitted through the New Zealand Police website (link provided above).

 

Please note, if you are Contractor you must apply through the Police Website and exclude your QID number in your application.

 

Please note, if you are an existing Police employee (excluding Contractors) you must apply through our internal Careers site and include your QID number in your application.

 

If you have any questions about this vacancy please email the Hiring Manager at jocelyn.thompson@police.govt.nz prior to the closing date.

 

Applications close at 5pm on Tuesday 17th March 2020.