Executive Coordinator

  • Company:
    Govt NZ Jobs
  • Location:
  • Salary:
    negotiable / month
  • Job type:
  • Posted:
    3 weeks ago
  • Category:
    Govt Jobs
  • Job Type:
  • Category: Administration
  • Location: Wellington City
  • Date Advertised: 03-MAR-20
  • Job Reference: MPI20/MPI20/1452
  • Job Title: Executive Coordinator
  • Business Unit:
  • Division:
  • Summary:

Executive Coordinator



  • Provide high level Executive support two new senior positions – Director Sector Investment and Principal Advisor Māori Engagement
  • Join us at the forefront of the Governments renewed focus on forestry
  • Enable effectiveness and efficiency in a high profile portfolio 

About the Role │Kōrero mō te tūranga

As the Executive Coordinator supporting two senior leaders within Te Uru Rākau you will have the unique opportunity to have impact at an exciting stage in the development of the business.

In this vital role you will enable the effective use of the Director’s time maintaining the report back management, daily diary and paper flows by fostering relationships with key stakeholders and anticipating needs.

Core responsibilities of the role:

  • Diary management – forward planning and managing scheduling of meetings to ensure that the Director meets their key priorities.
  • Administrative support including managing and drafting correspondence, handling of phone calls and email, financials, staff related approval processes and report back management.
  • Liaising with the offices of stakeholders and senior government officials to support professional organisational relationships.
  • Meet and greet visitors and full event/logistics management for the Director’s office with linking to other Senior Management and teams.
  • Collaborating with other EC’s in Te Uru Rākau to help form an efficient support team for the business unit.

Mōu | About You

Your excellent interpersonal skills will be pivotal to building successful relationships across all levels and you will quickly acquire a reputation for acting with initiative.

Your ability to think on your feet will give confidence that you will successfully manage multiple priorities and deadlines.  Your energetic, can-do attitude and ability to change gears in response to

the ebb and flow of work will ensure you always remain across the work of a busy business unit. 

Key requirements for this role are:

  • Experience providing 1:1 support at a senior level (supporting at tier 3 or above)
  • Advanced diary management experience
  • Excellent relationship management and communication skills
  • Ability to stay calm under pressure and the ability to work collaboratively
  • Excellent time management skills to allow effective support of two Directors 

About MPI │Mō te Manatū Ahu Matua

Ministry for Primary Industries (MPI) has a strength of common purpose and a passion to sustainably grow and to protect Aotearoa, for the benefit of all New Zealanders. It’s no mean feat and we have a team of hard working and dedicated people in a variety of roles supporting us to make this happen. Our overall ambition is for New Zealand to be the most trusted source of high value natural products in the world. We’re working towards sustainability, protection, growth and participation.

To find out more about MPI and what we do please click here.

About Te Uru Rākau

Forestry is one of our country’s most successful primary industries. Te Uru Rākau a business unit within the Ministry for Primary Industries, builds on this success to create a sustainable and innovative forestry sector that continues to grow and adapt.  Join our dynamic and diverse Te Uru Rākau team who all share the common goal of improving the social, environmental and economic outcomes for New Zealand.

To find out more about Te Uru Rākau and what we do please click here.

Benefits of working at MPI│Ngā hua o te Mahi i te Manatū Ahu Matua

  • Up to three additional (MPI holidays) leave days
  • Wellness benefit for employees
  • Comprehensive one-week MPI Induction Programme
  • Workstation assessment
  • Free annual flu vaccination
  • Bi-annual MPI-paid eye test and contribution to the costs of corrective lenses/frames

Salary range for this role is $ $56,857 to $ $66,890 depending on skills and experience.

See the benefits of working at MPI

If you thrive working within a fast paced and changing environment and you think you have what we are looking for, we would like to hear from you!

How to Apply│Me pēhea te tuku tono

To view the position description and/or apply for the role please click “APPLY FOR THIS JOB” or visit the MPI Careers Site. For tracking and reporting purposes, all applications must be submitted through our online careers portal.

For detailed information on this role please refer to the position description or contact Jane Ransfield, Senior Recruitment Advisor, jane.ransfield@mpi.govt.nz

Applications close 15 march 2020

To apply for this role you must hold the right to work in New Zealand.

The Ministry for Primary Industries is committed to providing a working environment that embraces and values inclusion and diversity. Your unique talents and experience will help us deliver exceptional services to our communities in Aotearoa. In return you’ll enjoy an inclusive and flexible working environment in a diverse team of people while you’re growing your career here in NZ and internationally. We actively encourage applications from all backgrounds. If you have any support or access requirements, we encourage you to tell us when you apply so that we can assist you through the recruitment process.