Management Assistant

  • Company:
    Govt NZ Jobs
  • Location:
  • Salary:
    negotiable / month
  • Job type:
  • Posted:
    4 weeks ago
  • Category:
    Govt Jobs
  • Job Type: Ongoing – Full Time
  • Category:
  • Location: Otago
  • Date Advertised: 21-FEB-20
  • Job Reference: NZ/060213JJ
  • Job Title: Management Assistant
  • Business Unit:
  • Division:
  • Summary:

Dunedin Hospital, Dunedin

  • Are you highly organised, confident, driven and energetic?
  • Do you have proven experience supporting busy senior managers?
  • Take charge in this newly established role

Are you looking to take your admin career up a gear? We now have an exciting opportunity for you to make your mark! We are keen to see applications from highly motivated and experienced administrators to join our Operations team on a permanent, full time basis. This team is part of the Specialist Services Directorate and covers a large and diverse nursing workforce.

About the role

Reporting to the two Directors of Nursing for Surgical and Medicine and providing executive level support to the respective Directorate Leadership Teams, this demanding but rewarding role sees you providing high-level administration support, while being the interface with the staff of services in the manager’s portfolio as well as external organisations.

A busy and largely autonomous role, your daily routine could involve any of the following activities and other general administrative tasks:

  • facilitating communication channels
  • organising meeting agendas
  • taking minutes
  • email management
  • overseeing the Director’s of Nursing schedules
  • complex diary management
  • dealing with complaints and compiling statistics
  • financial reports and maintenance of financial and human resource systems
  • coordination of information for reports, collating and ensuring their timely delivery
  • collation of monthly reporting.

Competing priorities are inherent in this role due to the dual reporting structure, therefore it is absolutely essential you have the flexibility and demeanour to prioritise, and reprioritise your workload to suit the dynamic needs of these directors.

About you

In order to hit the ground running we think it is essential you have a background in administration at a senior level, and demonstrate skills to anticipate, prioritise and deliver to ever changing time frames. You have the ability to take direction when required and the confidence to build successful working relationships across a large organisation, while your eye for detail and use of initiative see you accomplishing complex tasks with minimal supervision. Naturally you possess a highly professional demeanour and be an exceptional communicator who can offer trusted support.

You are a star multi-tasker who can think on your feet, and it goes without saying that you have excellent computer skills, and are more than proficient in Excel, Word and Outlook, and with PowerPoint would be advantageous.

The salary for this fulltime permanent position is from $54,929 to $63,915 per annum, and will be based on relevant experience and qualifications.

About Southern DHB

Southern DHB has the largest regional coverage of all the New Zealand health boards, providing services to 350,000 people in diverse communities across a huge geographical area. We take pride in all the services we provide and our aim is to improve, promote and protect the health of our region. We believe that our dedicated and passionate staff are a significant driving force behind the achievement of these standards, and we need more like-minded people to help us continue providing for our community.

Now is a great time to relocate to Southern if you were considering a move. The Southern district offers the benefits of excellent amenities, first class primary through to tertiary education, affordable housing and outstanding recreational opportunities. Whether it is surfing, kayaking or sailing; skiing, hunting or fishing; theatre, live-music or art – there’s literally something for everyone. Why don’t you check out for what the region and we can offer you and your whanau.

Closing date: Sunday, 8 March 2020.

We may begin shortlisting as we receive applications and if necessary withdraw the advertising at any time. If you are interested in this position please do not delay! For further information please contact Jeanie Winter, Recruitment Advisor – Surgical Services and Radiology Directorate. Phone: (03) 470 9571 or Email:

To apply

We only accept online applications. Please apply via our website: