Personal Assistant

  • Company:
    Govt NZ Jobs
  • Location:
  • Salary:
    negotiable / month
  • Job type:
  • Posted:
    6 months ago
  • Category:
  • Job Type:
  • Category: Administration
  • Location: Wellington
  • Date Advertised: 26-JAN-21
  • Job Reference: NZTA/1503529
  • Job Title: Personal Assistant
  • Business Unit:
  • Division:
  • Summary:
  • Bring your personal assistant experience and your proactive approach
  • Great exposure across the business
  • Wellington based

Ko wai mātou | About us

At Waka Kotahi, the NZ Transport Agency, it all starts with our people. The organisation’s performance and success depends on the people who choose to make this a great place to work and make a difference for Aotearoa. The Transport Agency has a strong future focus, understanding that new technologies and changing customer expectations mean the transport system we know today will not be the one we deliver in ten years time.

Te Aukaha | Digital and Workspace strengthens Waka Kotahi through supporting our people and delivering future-focussed solutions. We enable digital change, provide quality data, information and security services, and create flexible and collaborative workspaces.

The Business Support Services team sits within the Digital and Workspace business group, whose purpose is to develop and manage people related systems, processes and practices. Our team focuses on ensuring that everyone at the Transport Agency has access to great workplace facilities, tools and equipment to help them do their job and support them as they go about their work – our team is key to making the Transport Agency a great place to work. 

Te Whiwhinga mahi | The opportunity

The purpose of the role is to provide timely, accurate and effective Personal Assistant support to the Senior Managers and their teams of Business Support Services in our Workplace and technology group by ensuring the smooth running of those teams in a confidential manner.

You will have the opportunity to use your excellent organisational skills and initiative to manage the diaries and emails of our senior managers. You will show your resourcefulness and ability to be proactive by keeping track of action points from meetings and ensuring meeting documentation is completed to a high standard. You will also prioritise your own workflow, manage deadlines and use your strong communication skills to manage relationships with key stakeholders.

If you are an energetic Personal Assistant, with a warm personality, a sense of humour, and a passion to make a real difference, then apply today!

Ko koe tēnei | About you

To be successful in this role, you will bring:

  • 2 years+ experience in a senior administration or executive/personal assistance support activities
  • Experience in diary and email management for senior managers
  • A proven use of initiative skills and experience in planning, prioritising and working under pressure
  • Discreet and tactful when dealing with confidential, commercially sensitive and personal work-related information
  • Set high standards including accuracy, attention to detail and meeting deadlines
  • Continuous improvement ethos, experience looking for and implementing business process improvement
  • Display strong team skills and is skilled at fostering and building relationships
  • Advanced skills in Microsoft Office Suite

Rā Katinga | Applications close: Tuesday, 9 February 2021.

Shortlisted candidates will be invited to complete a video interview Sparkhire.

For a copy of the position description:

For further information, email:

To be considered for this position you must have a legal right to live and work in New Zealand.

NZ Transport Agency is an equal opportunity employer (EOE). At the Agency we recognise the importance of diversity and inclusion and are committed to providing a working environment that embraces these values. Please let us know if you need any support or have any access requirements that will help you through the recruitment process.