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🥝 Administrative Assistant

Phaxis LLC | New York County, New York, United States | Posted May 15, 2026

Administrative Assistant

Job Description



  • Answer all incoming phone calls for property managers

  • Maintain calendars, task lists

  • Send out all conference call and meeting requests for managers

  • Answer questions from occupants/tenants/vendors before directing to managers.

  • Follow up on occupant/tenant/vendor emails etc.

  • Maintain files for properties, i.e. budget, contracts, vendors, leases.

  • Collect and submit payroll forms to manager for approval.

  • Type and distribute all meeting minutes, building issues, etc

  • Follow up on property violations, draft cure letters and submit to DOB

  • Submit all DOB Ownership signatures

  • Prepare monthly building issues for all buildings

  • Assist with the DOB NOW permit process, checks, following up with all parties

  • Create spreadsheets on an as-needed basis


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