Role purpose 

Provide high-impact, confidential executive support to the Japan CEO and Head of Banking. The role ensures the smooth running of day-to-day priorities through proactive diary management, stakeholder coordination (internal and external), travel and logistics planning, and disciplined administration (expenses, business cards, records). The Executive Assistant will operate with discretion, pace, and strong judgement in a client-facing environment.

Key responsibilities 

Executive diary and stakeholder management 

- Own and optimise the CEO’s calendar, balancing client commitments, internal governance, and leadership priorities. 

- Arrange client meetings end-to-end, coordinating with external executive assistants and client teams to confirm agendas, attendees, locations, and timings. 

- Coordinate internal meetings across senior stakeholders, ensuring materials, dial-ins/rooms, and pr...