Key Responsibilities

• Verify quotations received by Partners according to a pricelist
• Add the quotation to the relevant Excel Spreadsheet
• Submit the quotation to the Finance Manager for approval and sign off
• Once approved by Finance Manager prepare approved Ubuntu quotation
• Send an email to Partner to request an invoice for the relevant PO
• Prepare project sheet and send to Administration Clerk to issue a PO number
• Once partner invoice is received, verify that the pricing is correct and update on the relevant database
• Capture GRV for the Partner on accounting system (Pastel)
• Ensure that Partner details are correct by referring to the relevant Purchase Order
• Prepare/ process invoice for Partner
• Prepare documents accurately for filing and posting purposes and submit to the Financial Administrator
• Update final project sheet and send to Creditors Clerk

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