Personal Assistant To Director Job in Manawatu Recruiting by Ake Ake Investments Limited

The CompanyAke Ake Investments Limited is a well-established property investment company operating in the Manawatu region of New Zealand. It has a portfolio of large commercial properties leased to commercial clients. The company is also engaged in property development and is currently developing a large multi- million-dollar commercial building in Palmerston North.We are seeking a Personal Assistant to the Director to join our rapidly growing and busy company. Ake Ake Investments Limited offers a supportive environment with great benefits.Pay and conditions? The role is full-time and permanent.? There is a minimum of 30 hours per week guaranteed with a maximum of 50 hours a week, whenrequired.? The hours of work required will be within the hours between 9AM To 5PM, Monday to Saturday.depending on the requirements but will not exceed the maximum 50 hours a week.? The hourly rate, for all hours worked, is between $30 - $32 per hour depending on the skills of thecandidate.? There will be travel required within the Manawatu-Whanganui region to the offices in Palmerston North & Waitarere Beach as well as to the leased properties. The applicant must supply their own transport, and mileage can be expensed. Responsibilities and TasksThe ideal candidate will be highly effective in a wide range of skills, including administration and accounting. The candidate will assist the Director in achieving ambitious targets, in a fast-paced and environment. The candidate will handle a wide range of activities requiring multitasking skills, great communication, and the flexibility and can-do attitude to change tasks at a moments notice to ensure the smooth running of the company and provide a high-quality service to our clients. The tasks include, but not limited to:? Maintaining confidential files and documents, including details of the leases, the clients, and financial files of the company? Arrange appointments for inspections and maintenance of the leased properties.? Coordinating third-party goods and services, such as maintenance services, cleaners etc.? Maintain the lease details, advise when nearing expiry, and prepare renewals.? Ensure all contracts (lease and other service contracts) are signed and up to date.? Assist in lease negotiations.? Handling all company inquiries, triage, and present to the Director for action, including email,correspondence, and phone calls.? Manage payment of all invoices, after reviewing and then gaining Director approval.? Attend meetings and take minutes of the meetings.? Maintaining maintenance programs on the buildings.? Maintaining the directors appointment diary and arranging travel.? Prepare reports and correspondence and other routine documents? Transcribing dictation of letters and other documents as needed? Other general administration and management support to the director, as required.Qualifications and Experience:? An NZQF Diploma (or overseas equivalent with an NZQA international qualification assessment(IQA) report with Level 4 or higher) in a relevant field, such as business administration or accounting or a Bachelor degree Level 7 or higher in any field? Some experience in administration and accounting is required, either as an employee or through running your own business.? Excellent communication and presentation skills, with the ability to advise the director and collaborate with clients and suppliers.? Strong organizational and multitasking abilities to meet project deadlines.? Self-motivated and proactive approach to workYour application? Applications must be submitted by 30/04/2024? Submit a cover letter explaining why you want this job, and how you meet all requirements, andhow they are eligible to work in NZ, e.g. NZ resident/citizen or a valid work visa? Attach your CV and copies of qualifications and IQA (if applicable)? Applications that do not meet these application requirements, will not be considered further.The selection process? Applicants will be shortlisted within a week of the advert closing.? Only shortlisted applicants will be contacted to arrange an interview.? Interviews will be conducted in the following week and final selection will be made swiftly.