Executive Assistant

  • Company:
    Govt NZ Jobs
  • Location:
  • Salary:
    negotiable / month
  • Job type:
  • Posted:
    3 weeks ago
  • Category:
    Govt Jobs
  • Job Type: Fixed Term Contract
  • Category:
  • Location: Wellington – Wairarapa
  • Date Advertised: 20-NOV-19
  • Job Reference: NZ/12789
  • Job Title: Executive Assistant
  • Business Unit:
  • Division:
  • Summary:

Executive Assistant


Salary Range: $71,357.00 – $96,542.00

12 Month Fixed Term, Fulltime

Job Requisition ID 12789



About the role

The Next Generation Critical Communications business unit is responsible for critical communication and application capability which underpin the delivery of essential services by multiple agencies.

The business unit has a programme for replacing Emergency Services critical radio networks with modern broadband communications in order to better support and deliver frontline services.   Critical communications are an essential tool as they underpin safety, health and wellbeing outcomes for New Zealanders.


What you’ll be doing

To support the delivery of these outcomes the Executive Assistant will provide support to assist the NGCC Lead Entity Director and administration of the business unit. You will be an experienced EA who has provided assistant to executive level assistance on busy projects with multiple demands. Though this is a 12 month fixed term opportunity, the programme of work will give you three years of experience in 12 months!




  • Excellent communication and interpersonal skills
  • Strong problem solving skills
  • Highly motivated, takes initiative and is outcomes driven
  • Highly organised, efficient, with an advanced attention to detail
  • Calm under pressure and capable of thinking on your feet
  • Ability to work unsupervised and as part of a team
  • Ability to work in a virtual team environment
  • Efficient at taking action points and writing minutes
  • Able to manage filing and office systems
  • Good skills in dealing with numbers and computation




  • Understanding of programme and project planning and methodologies
  • Excellent IT skills including in-depth experience with Microsoft office applications (Outlook, Word, PowerPoint, Excel and Visio), SAP, project planning software (Microsoft project) and Cisco WebEx
  • An understanding of project accounting, including capitalisation, accruals, forecasting and invoicing
  • Solid understanding of general HR, Property and ICT processes




  • At least ten years’ experience working in roles spread across project coordination, executive assistance, administration and management.
  • At least five years’ experience working on projects or programmes
  • At least two years working in a role supporting an executive (CEO, DCE, GM)
  • Government sector experience including working across agency programmes/projects would be an advantage
  • Experience in project budgeting, financial tracking, financial forecasting and reporting
  • Desktop publishing experience is needed



Additional Information:

  • Successful applicant must reside in Wellington




If this position sounds like you, click APPLY NOW or visit our Police website: http://www.police.govt.nz/about-us/working-police  and select ‘Current vacancies’ to apply today!


IMPORTANT: Applications submitted directly through the Government Jobs Website are no longer considered. Please visit our Police website: http://www.police.govt.nz/about-us/working-police  and select ‘Current vacancies’ to apply for this position.


PLEASE NOTE: If you are an existing Police Employee, you must apply through our internal Careers site and include your QID number in your application.


If this position sounds like you, click apply now. You will be required to submit a Curriculum Vitae which provides a brief account of your relevant skills and experience. In addition, you must complete an application form telling us why you are interested in applying for the position and how you meet the Core Competencies of the role, using no more than 4000 characters (including spaces), approximately 600-650 words per section. For further assistance, please click here.


If you are an existing Contractor working for Police, you must apply through the NZ Police career site and create a profile as an external candidate. Please do not include your QID.


If you have any questions about this vacancy, please contact Martin Treanor by email at Martin.Treanor@Police.govt.nz


Applications close at 5pm, Wednesday 4th December 2019